Special Education

Child Find Policy 2017 - 2018 (Revised May 2018)

In compliance with federal regulations, it is the policy of the National Collegiate Prep. Public Charter High School to locate and identify any child who contacts or enrolls in the Charter School who may have a disability and be in need of special education and related services, regardless of the severity of the disability, in accordance with the policies and procedures described by the Office of the State Superintendent of Education (OSSE). Referral of students for a full and individual initial evaluation for possible special education services shall be a part of National Collegiate Prep. Public Charter High School overall, general education referral or screening system. Prior to referral, students experiencing difficulty in the general classroom should be considered for all support services available to all students, such as tutorial, remedial, compensatory, and other services. This is done by referring students to our Student Support Team (SST). If the student continues to experience difficulty in the general classroom after the provision of interventions, district personnel must refer the student for a full and individual initial evaluation. This referral for a full and individual initial evaluation may be initiated by school personnel, the student's parents or legal guardian, or another person involved in the education or care of the student. National Collegiate Prep. Public Charter High School also utilizes school wide data collection of reading and math achievement which is assessed at the beginning of the school year utilizing the Northwestern Educational Assessment (NWEA) . Students 2 or more grade levels behind are identified as possibly needing additional support. National Collegiate Prep. Public Charter High School also utilizes school wide discipline data to monitor whether students might be eligible for further evaluation of social, emotional, and behavioral functioning.

Introduction
Under the Individuals with Disabilities Education Act (IDEA), National Collegiate Prep. Public Charter High School ​is responsible for conducting continuous efforts intended to identify, locate, and evaluate all children with disabilities between the ages of three (3) and twenty-two (22) years of age enrolled in National Collegiate Prep. Public Charter High School, including children with disabilities who are homeless, children who are in the custody of the District of Columbia Child and Family Services Agency (CFSA) or committed to the District of Columbia Youth Rehabilitation Services Agency (DYRS), children who are making progress grade to grade, and highly mobile children, who are in need of special education and related services. These duties are called Child Find responsibilities. This policy establishes procedures for fulfilling Child Find responsibilities at National Collegiate Prep. Public Charter High School, and applies to all children enrolled in National Collegiate Prep. Public Charter High School ​and all staff employed by National Collegiate Prep. Public Charter High School.National Collegiate Prep. Public Charter High School staff is expected to know and act in accordance with the requirements and procedures established by this policy. National Collegiate Prep. Public Charter High School trains staff on an biannual ​basis to ensure staff understand and execute Child Find responsibilities.

Points of Contact
Jade Bryant, Child Find Administrator, 202-832-7737, JBryant@nationalprepdc.org

Nicole Clifton, Managing Director, 202-832-7737, NClifton@nationalprepdc.org

Jade Bryant, Director of Special Education/Compliance Monitor, 202-832-7737, JBryant@nationalprepdc.org

Target Population
This policy and National Collegiate Prep. Public Charter High School ​Child Find efforts apply to children between the ages of fourteen (14) and twenty-two (22) years of age enrolled in National Collegiate Prep. Public Charter High School, including children who are:
  • Homeless;
  • Committed to the District of Columbia Youth Rehabilitation Services Agency;
  • Making progress grade to grade; and
  • Highly mobile children. 
Outreach Efforts
To ensure the local and school communities are aware of the availability of special education and related services for eligible children with disabilities and the methods for requesting such services, National Collegiate Prep. Public Charter High School ​provides public notice through a variety of methods:
National Collegiate Prep. Public Charter High School ​provides information to parents and the school community at school events such as parent-teacher conferences, back-to-school events, summer enrollment events, etc.;
  • National Collegiate Prep. Public Charter High School ​publishes information and relevant dates in school manuals, calendars, and on its website at http://www.nationalprepdc.org/;
  • National Collegiate Prep. Public Charter High School staff provides Child Find Policy- Revised May 2018 4 information to parents during quarterly ​parent- teacher conferences;
  • Brochures regarding special education services are available for parents and the public in main office.
Coordination with Non-Educational District Agency
To ensure coordination with appropriate District agencies to facilitate the identification, location, and evaluation of children with disabilities enrolled in National Collegiate Prep. Public Charter High School, National Collegiate Prep. Public Charter High School maintains contacts with the following District agencies: 
  • The Child and Family Services Agency (CFSA); 
  • Department of Behavioral Health (DBH); 
National Collegiate Prep. Public Charter High School conducts bi-annual meetings with representatives of the above agencies to ensure open and cooperative lines of communication regarding National Collegiate Prep. Public Charter High School ’s Child Find, referral, and initial evaluation processes and procedures, as well as continuously updating agencies of changes in appropriate points of contact. National Collegiate Prep. Public Charter High School ​may establish agreements with other entities responsible for administering various education, health, and social service programs to children from birth through age 22. Those agencies include, but are not limited to: District of Columbia Public Schools (DCPS), Department of Human Services (DHS), Department of Healthcare Finance (DHCF), Department of Health (DOH), Department of Behavioral Health (DBH), Child and Family Services Agency (CFSA), and the Department of Youth Rehabilitation Services (DYRS).

Parent Engagement
Parents may obtain information about the availability of special education and related services through this policy, information posted on our website at http://www.nationalprepdc.org/​, or by contacting Assistant Principal at 202-832-7737 ​. National Collegiate Prep. Public Charter High School ​also maintains written materials for parents, which can be found 4600 Livingston Rd SE, Washington DC 20032. National Collegiate Prep. Public Charter High School ​staff is required to provide information to parents upon request and at parent-teacher conferences.

Referral Processes
A referral is documentation provided by the child’s parent, or other referral source, which clearly states why it is thought that the child may have a disability. National Collegiate Prep. Public Charter High School ​is required to complete an initial evaluation and determine if a child is a child with a disability eligible for special education and related services under IDEA within 120 days of receipt of a referral. The 120-day requirement does not apply if: •

  • The parent fails or refuses to respond to a request for consent for the evaluation; 
  • The parent of the child repeatedly fails or refuses to produce the child for the evaluation; or
  • The child enrolls in another LEA prior to the determination of eligibility.
If a parent or community member would like to request an initial evaluation to determine if a child is in need of special education and related services, please contact Jade Bryant, Assistant Principal, 202-832-7737, JBryant@naitonalprepdc.org, 4600 Livingston Rd SE, Washington DC 20032. ​ All National Collegiate Prep. Public Charter High School ​staff must accept an oral or written referral for initial evaluation. Upon receiving an oral referral, National Collegiate Prep. Public Charter High School ​staff must assist any outside referral source in documenting the referral in writing, and must document the date of the referral within three (3) business days of receipt. National Collegiate Prep. Public Charter High School ​provides a referral form to assist parents and other parties in documenting a referral. To obtain this form, please contact Jade Bryant, Assistant Principal, 202-832-7737, JBryant@naitonalprepdc.org, 4600 Livingston Rd SE, Washington DC 20032. National Collegiate Prep. Public Charter High School ​accepts referrals for initial evaluation from the following persons:
  • A student’s parent;
  • The student, provided that educational rights have transferred to the student; and 
  • Employees of National Collegiate Prep. 
For children under the age of 14, National Collegiate Prep. Public Charter High School ​also accepts referrals from:
  • Pediatricians or other medical professionals, including physicians, hospitals, and other health providers; 
  • District agencies and programs, 
  • Community and civic organizations; and 
  • Advocacy organizations. 
National Collegiate Prep. Public Charter High School maintains regular contact with community-based referral sources, and works to collaborate with community-based service providers to provide information on the availability of special education and related services and the means through which parents or organizations may submit a referral. After National Collegiate Prep. Public Charter High School ​has received a referral, National Collegiate Prep. Public Charter High School must make reasonable efforts to obtain parental consent for an initial evaluation, which includes attempting to contact the parent at least three (3) times on three (3) different dates using at least two (2) modalities. National Collegiate Prep. Public Charter High School shall conduct an analysis of existing data on the student to determine if additional assessments are necessary. Existing data that may be considered may include but is not limited to teacher observations, classroom assessments, schoolwide screenings and assessments, state assessments, student grades and records, parent reports, health records, or data from other interventions. National Collegiate Prep. Public Charter High School ​will provide the parent of a child suspected of having a disability with information about the nature of any additionally required assessment.

Screenings
National Collegiate Prep. Public Charter High School ​implements a comprehensive screening process to determine if a child should be referred for an evaluation, the result of which is provided to the child’s parent. Screenings utilize assessments and tools that are generally applied across the entire student population. Parent consent is not required for National Collegiate Prep. Public Charter High School ​to conduct a uniform, school wide screening. A screening conducted by a National Collegiate Prep. Public Charter High Child Find Policy- School ​teacher or specialist to determine appropriate instructional strategies for curriculum implementation does not constitute an evaluation for eligibility for special education and related services and does not require parental consent. National Collegiate Prep. Public Charter High School ​screenings must not delay the initial evaluation of a student who may be a child with a disability in need of special education and related services.

Response to Intervention
National Collegiate Prep. Public Charter High School ​Response to Intervention (RtI) efforts must not delay the initial evaluation of a student who may be a child with a disability in need of special education and related services.

Parent Procedural Safeguards and Rights
Parents’ legal rights during the Child Find process are defined by IDEA and District of Columbia law. In the event of a disagreement, parents may pursue dispute resolution and due process rights, including mediation, due process complaints, or state complaints. Parents can learn more about their rights under IDEA by referring to the Part B Procedural Safeguards located on OSSE’s website https://osse.dc.gov/publication/rights-parents-students-disabilities-idea-part-b-notice-proced ural- safeguards or by contacting the Assistant Principal to obtain a copy of their procedural safeguards.

Data Reporting
In accordance with District of Columbia law, National Collegiate Prep. Public Charter High School ​counts and reports the number of children with disabilities receiving special education and related services count annually on October 5 or the date set for the annual pupil count required by D.C. Official Code § 38-2906. 
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This series focuses on our students' personal life stories, and their lives at National Prep.